{"id":5198,"date":"2026-03-06T16:29:21","date_gmt":"2026-03-06T16:29:21","guid":{"rendered":"https:\/\/www.elhampc.co.uk\/?page_id=5198"},"modified":"2026-03-06T16:29:27","modified_gmt":"2026-03-06T16:29:27","slug":"privacy-notice","status":"publish","type":"page","link":"https:\/\/www.elhampc.co.uk\/?page_id=5198","title":{"rendered":"Privacy Notice"},"content":{"rendered":"\n<p>This Privacy Statement explains how Elham Parish Council (council) collects, uses, and protects personal data. We are committed to handling personal information\u00a0in accordance with\u00a0the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.\u00a0<\/p>\n\n\n\n<p>The Council is the&nbsp;<strong>Data Controller<\/strong>&nbsp;for the personal data we process.&nbsp;<\/p>\n\n\n\n<p><strong>What Personal Data We Collect<\/strong>&nbsp;<\/p>\n\n\n\n<p>We may collect and process the following types of personal data:&nbsp;<\/p>\n\n\n\n<ul><li>Names, addresses, telephone numbers, and email addresses&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Correspondence and enquiries&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Financial information (e.g., invoices, payments, grants)&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Employment and HR information (for staff and applicants)&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Burial and other&nbsp;service-related&nbsp;information&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Information required for statutory functions (e.g., planning comments, public consultations)&nbsp;<\/li><\/ul>\n\n\n\n<p>We only collect the&nbsp;<strong>minimum&nbsp;amount of data necessary<\/strong>&nbsp;for each purpose.&nbsp;<\/p>\n\n\n\n<p><strong>How We Use Your Personal Data<\/strong>&nbsp;<\/p>\n\n\n\n<p>We process personal data to:&nbsp;<\/p>\n\n\n\n<ul><li>Deliver council services&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Respond to enquiries and correspondence&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Manage finances, contracts, and procurement&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Administer burials and community facilities&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Meet statutory obligations (e.g., transparency, audit, public rights)&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Manage staff employment and recruitment&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Maintain governance records such as minutes, policies, and registers&nbsp;<\/li><\/ul>\n\n\n\n<p>We do not use your data for marketing.&nbsp;<\/p>\n\n\n\n<p><strong>Why We Collect Your Personal Data (Purposes of Processing)<\/strong>&nbsp;<\/p>\n\n\n\n<p>We use your personal data to:&nbsp;<\/p>\n\n\n\n<ul><li>Deliver Council services&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Respond to enquiries and correspondence&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Manage finances, contracts, and procurement&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Administer burials and community facilities&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Meet statutory obligations (e.g., transparency, audit, public rights)&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Manage staff employment and recruitment&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Maintain governance records such as minutes, policies, and registers&nbsp;<\/li><\/ul>\n\n\n\n<p><strong>Lawful Basis for Processing<\/strong>&nbsp;<\/p>\n\n\n\n<p>Under Article 6 UK GDPR, we rely on:&nbsp;<\/p>\n\n\n\n<ul><li><strong>Legal obligation<\/strong>&nbsp;\u2013 where processing is required by law&nbsp;<\/li><\/ul>\n\n\n\n<ul><li><strong>Public task<\/strong>&nbsp;\u2013 where processing is necessary for our official functions&nbsp;<\/li><\/ul>\n\n\n\n<ul><li><strong>Contract<\/strong>&nbsp;\u2013 where processing is&nbsp;required&nbsp;to deliver a service you request&nbsp;<\/li><\/ul>\n\n\n\n<ul><li><strong>Consent<\/strong>&nbsp;\u2013 only where no other lawful basis applies&nbsp;<\/li><\/ul>\n\n\n\n<ul><li><strong>Vital interests<\/strong>&nbsp;\u2013 where processing is necessary to protect life&nbsp;<\/li><\/ul>\n\n\n\n<p>Where we process&nbsp;<strong>special category data<\/strong>&nbsp;(e.g., health information), we rely on Article 9 conditions such as:&nbsp;<\/p>\n\n\n\n<ul><li>Employment and social protection obligations&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Substantial public interest&nbsp;<\/li><\/ul>\n\n\n\n<p><strong>Sharing Your Information<\/strong>&nbsp;<\/p>\n\n\n\n<p>We may share personal data with:&nbsp;<\/p>\n\n\n\n<ul><li>Government bodies and regulators (e.g., HMRC, ICO)&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Internal and external auditors&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Contractors and service providers working on our behalf&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Other authorities where legally required&nbsp;<\/li><\/ul>\n\n\n\n<p>We&nbsp;<strong>do not<\/strong>&nbsp;sell personal data to third parties.&nbsp;<\/p>\n\n\n\n<p><strong>How Long We Keep Your Data<\/strong>&nbsp;<\/p>\n\n\n\n<p>We&nbsp;retain&nbsp;personal data only for as long as necessary. Retention periods are set out in our&nbsp;<strong>Document Retention and Disposal Schedule<\/strong>&nbsp;and follow statutory requirements (e.g., 6 years for financial records, permanent retention for burial registers).&nbsp;<\/p>\n\n\n\n<p><strong>How We Protect Your Data<\/strong>&nbsp;<\/p>\n\n\n\n<p>We use&nbsp;appropriate technical&nbsp;and organisational measures, including:&nbsp;<\/p>\n\n\n\n<ul><li>Secure digital storage and encrypted devices where&nbsp;required&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Restricted access to personal data&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Secure disposal of paper and electronic records&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>Staff and Member training in data protection&nbsp;<\/li><\/ul>\n\n\n\n<p><strong>Your Rights<\/strong>&nbsp;<\/p>\n\n\n\n<p>You have the following rights under UK GDPR:&nbsp;<\/p>\n\n\n\n<ul><li>To access your personal data&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>To request correction of inaccurate data&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>To request deletion (in certain circumstances)&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>To restrict or object to processing&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>To request data portability (where applicable)&nbsp;<\/li><\/ul>\n\n\n\n<ul><li>To withdraw consent (where consent is used)&nbsp;<\/li><\/ul>\n\n\n\n<p>To exercise your rights, please contact the Clerk.&nbsp;<\/p>\n\n\n\n<p><strong>Contact Details<\/strong>&nbsp;<\/p>\n\n\n\n<p><strong>Data Controller:<\/strong>&nbsp;The Parish Council&nbsp;<strong>Contact:<\/strong>&nbsp;Clerk \/ Responsible Financial Officer&nbsp;<strong>Email:<\/strong>&nbsp;clerk@elhampc.co.uk&nbsp;&nbsp;<\/p>\n\n\n\n<p>If you are unhappy with how we handle your data, please contact the Clerk in the first instance. You also have the right to complain to the&nbsp;<strong>Information Commissioner\u2019s Office (ICO)<\/strong>.&nbsp;<\/p>\n\n\n\n<p><strong>Updates to This Privacy Statement<\/strong>&nbsp;<\/p>\n\n\n\n<p>We may update this Privacy Statement from time to time. The latest version will always be available on our website.&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This Privacy Statement explains how Elham Parish Council (council) collects, uses, and protects personal data. We are committed to handling personal information\u00a0in accordance with\u00a0the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.\u00a0 The Council is the&nbsp;Data Controller&nbsp;for the personal data we process.&nbsp; What Personal Data We Collect&nbsp; We may collect [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"spay_email":""},"_links":{"self":[{"href":"https:\/\/www.elhampc.co.uk\/index.php?rest_route=\/wp\/v2\/pages\/5198"}],"collection":[{"href":"https:\/\/www.elhampc.co.uk\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.elhampc.co.uk\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.elhampc.co.uk\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.elhampc.co.uk\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=5198"}],"version-history":[{"count":1,"href":"https:\/\/www.elhampc.co.uk\/index.php?rest_route=\/wp\/v2\/pages\/5198\/revisions"}],"predecessor-version":[{"id":5199,"href":"https:\/\/www.elhampc.co.uk\/index.php?rest_route=\/wp\/v2\/pages\/5198\/revisions\/5199"}],"wp:attachment":[{"href":"https:\/\/www.elhampc.co.uk\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=5198"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}